Data Rakshaq by CERF
Platform›RoPA
Module 4 of 12 · DPDP § 8(4)

Foundational compliance — without the spreadsheets.

Auto-generates and continuously maintains your Record of Processing Activities, pulled live from discovery, classification and consent.

Manual RoPA in spreadsheets is brittle, expensive, and outdated the day after you finish it. DataRakshaq RoPA pulls live data from every connected module so your processing records stay accurate — automatically, in real time.

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Auto-generatedContinuously currentRegulator-ready exportsDPDP Act RoPA requirements
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Regulator Export
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Core Capabilities

What's inside RoPA

RoPA Engine

A comprehensive, continuously updated register of every processing activity, legal basis, and data-flow record across the organisation.

Key Features

Why teams pick RoPA

Real-time updates as systems change

One-click export to Excel, PDF, JSON and XML

Third-party processor tracking

Cross-border transfer logs

How It Works

From setup to compliance — step by step.

01

Ingest

Activity data flows in automatically from discovery and consent modules.

02

Map

Every dataset is mapped to a processing activity and legal basis.

03

Update live

Schema changes, new systems and new processors update RoPA instantly.

04

Export

Generate regulator-ready documents on demand.

Use Cases

Where it shows up.

Regulatory reporting to the Data Protection Board of India
Annual privacy audits
FAQs

Answers about RoPA

The questions buyers, DPOs and engineering teams ask us most.

It builds automatically by pulling from Data Discovery, the Purpose Registry and your connected systems. Manual entry is only needed for processing that lives entirely outside connected systems.
Excel, PDF, JSON and XML — pre-formatted to the templates expected by the Data Protection Board of India and major industry regulators.
Yes. Co-controllers, processors and sub-processors are first-class entities. Cross-border transfers, SCC references and adequacy notes are tracked per relationship.
Every change is versioned with diff view, author, timestamp and approval trail — so you can show a regulator exactly when and why a processing activity changed.
Yes. The RoPA engine continuously validates each activity against its declared legal basis and flags inconsistencies (missing consent records, expired contracts, undocumented legitimate interests).
Yes. 'Draft' RoPA entries can be created for proposed processing, linked to a DPIA, and promoted to 'Live' once approved.
BFSI, Healthcare, e-commerce, Fintech, EdTech, B2B SaaS and Logistics templates ship out of the box — extensible to any sector.
Each activity's data categories are pulled live from Data Discovery — so when classification changes (e.g., a field starts holding sensitive data), the RoPA updates and you're alerted.
Yes. A read-only public summary can be exposed via your privacy portal so users can see what categories of data you process and for what purposes — strengthening transparency.
Granular RBAC: only designated Data Stewards, the DPO, and approval workflows can publish changes. Read access can be granted to auditors with time-bound tokens.
Ready to deploy RoPA?

See it live in 30 minutes.

See how 500+ Indian enterprises run on DataRakshaQ. Free trial available — no contract required.

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Module 4 of 12
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